Executive Assistant – Recruiting

About the job

We're Hiring: Executive Assistant - Local Indianapolis Area Candidates only

Industry: Executive Recruiting

Are you an ultra-organized multitasker looking for flexible, part-time work? Whether you're a stay-at-home parent ready to dive into a meaningful role while the kids are at school, or someone early in their career hoping to break into the fast-paced world of recruiting, this could be a perfect fit.

What You’ll Do

• Own and manage the founder’s daily schedule and priorities
• Ensure time is spent on high-value, revenue-generating activities
• Track recruiter performance (submissions, interviews, placements)
• Build and maintain weekly scorecards and reporting
• Run daily and weekly execution check-ins
• Coordinate communication across the team
• Ensure follow-through on key initiatives
• Support systems (ATS, CRM, reporting tools)
• Assist with email campaign coordination (secondary)

What Success Looks Like

• The founder is focused on closing deals and driving revenue
• Recruiters are accountable and producing consistently
• Nothing falls through the cracks
• The business runs with structure and clarity

Ideal Candidate

• Highly organized and detail-oriented
• Strong sense of urgency and follow-through
• Comfortable managing up and holding people accountable
• Experienced in supporting a founder, executive, or small team
• Thinks in systems and processes
• Tech-savvy (CRM, spreadsheets, basic automation)
• Proactive, not reactive

Important Notes

• This is NOT a recruiting role initially
• This is NOT a passive administrative role
• You will be expected to take ownership and drive execution

Compensation

• Competitive base (based on experience)
• Growth opportunity into an operations leadership role

This is a Full-time, 1099 contractor role, with flexible daytime hours. There will even be an opportunity to earn bonuses.

If you're looking for a role with purpose, flexibility, and the potential to grow alongside a busy recruiting practice, I’d love to hear from you.