Project Coordinator

About the job

Project Coordinator

We are partnering with a senior technology leader on a high-impact ERP transformation and are looking for a highly organized, detail-driven professional to work directly alongside the CIO.

This is not a traditional admin role. You’ll be embedded in a complex, fast-moving ERP implementation (Microsoft Dynamics → Infor), acting as a critical right hand to the CIO, helping drive organization, accountability, and execution across the project.

The environment is demanding, high-expectation, and highly visible. It’s a strong fit for someone who is sharp, resilient, and thrives under pressure. This is a remote role, M-F 8-5 and a year-long contract.

You’ll be doing:

• Managing an active executive calendar and coordinating cross-functional meetings

• Capturing and synthesizing detailed meeting notes into actionable follow-ups

• Tracking and auditing vendor invoices tied to the ERP project

• Building executive-ready PowerPoint materials

• Creating and maintaining Excel trackers and reporting tools

• Organizing documentation and communication within SharePoint (training available)

We’re looking for:

• Strong administrative/project coordination experience with exceptional attention to detail

• Advanced Excel and PowerPoint skills

• Proven ability to support senior leadership in a fast-paced, high-demand environment

• Thick skin, strong judgment, and the ability to stay organized under pressure

• Clear, concise communication and documentation skills

• SharePoint experience is a plus (not required)

Backgrounds that tend to align well:

Project Coordinators, Senior Executive Assistants, or individuals who have supported large-scale initiatives or executive leadership teams.

This is a chance to be directly involved in a major ERP transformation and get close to executive decision-making.

If this sounds like you—or someone you’d recommend—please reach out directly.