Jr. Executive Administrative Assistant

We are seeking a highly capable, self-directed Jr. executive administrative assistant to support multiple members of our Executive Leadership Team (ELT). This role is ideal for a proactive problem solver who thrives in a fast-paced, private equity-backed environment and can operate with discretion, urgency, and sound judgment.

The ideal candidate is technologically savvy, detail-oriented, and confident managing competing priorities while handling highly confidential matters. This individual will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations and enabling executives to focus on strategic initiatives.

This position is fully remote but must be located in, and willing to work in, Eastern Standard Time Zone.

Responsibilities and Duties of Jr. Executive Administrative Assistant:

• Provide administrative support to multiple ELT members, including C suite support
• Manage complex and dynamic calendars across internal and external stakeholders
• Book travel for multiple ELT members, to include airfare, car, and hotel bookings or related logistics
• Coordinate meetings and calendars
• Prepare high-quality presentations, reports, and briefing materials
• Assist with executive expense management, and handle invoices and payment processing
• Draft and respond to executive correspondence and emails on behalf of leadership
• Handle sensitive information with discretion and professionalism
• Anticipate needs, identify issues, and proactively solve problems before they escalate
• Support leaders with special projects, strategic initiatives, and cross-functional coordination
• Build strong internal and external relationships to facilitate efficient communication and collaboration
• Organize internal and external events and meetings to include: logistics, hotel, car, airfare, meeting itineraries, dinner reservations, etc
  
  

Requirements

• 4-7 years of experience supporting senior executives, preferably in Private Equity-backed, high-growth, or fast-paced environments
• Experience supporting multiple executives simultaneously
• Exceptional organizational and time management skills
• Strong critical thinking and decision-making abilities
• High level of professionalism and discretion
• Advanced proficiency in Microsoft Office (PowerPoint expertise required); comfortable learning new technologies and systems
• Excellent written and verbal communication skills
• Ability to prioritize independently with minimal oversight
• Demonstrated ability to build relationships across teams and functions
• Strong team player with a collaborative mindset
• Experience with large scale event planning

Compensation is based on experience; $70K+ annually

Benefits

• 401(k) with matching program
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance